Volunteering

Volunteering with Haringey over 50s Forum

About us

Haringey Over 50s Forum purpose is to give older people a voice and to ensure that all their concerns are put and kept before the decision makers.

Our aim is

  • To promote and involve ourselves with policies that benefit older people.
  • To make sure Haringey Council and other public service bodies (e.g. NHS, TfL, GLA, the police) recognise and understands the needs of older people in the Borough.

Committee members maintain liaison with several Haringey and London-wide organisations, often through overlapping committee memberships, including:

Older People’s Reference Group, Adult Partnership Board, other Haringey pensioners’ groups, Social Care Alliance Haringey, Public Voice, Keep our NHS Public, Borough Transport Committee, Transport for All, Greater London Forum,

Volunteering Opportunities

We are looking for volunteers to join our Committee and help support our members and older residents in Haringey.

If you would like to use your skills and experience in committee work, events organising, and dialogue with public bodies and politicians, to help us with our work with older people in Haringey, we would love to hear from you!

If you are interested please send us an e-mail telling us about your interests and relevant experience, whether paid or unpaid), the reasons for your interest and details of two personal references to <info@ho50s.org.uk>.

If you would like an informal chat first please request contact with the Treasurer, Anne Gray, via that e-mail, giving your phone number.

What is involved

These are unpaid positions which involve a committee meeting once every 6-8 weeks, and wherever possible attendance at one or two meetings of the Forum in between. In ‘normal’ times we have been running a film club and a coffee-and-chat session in a café, each once a month, plus occasional larger public meetings usually about public service issues. During the ‘lockdown’ we are trying to keep in touch with members by online ‘Zoom’ meetings and phone calls. Activities may expand considerably when lockdown ends and we can start implementing our partnership role with Reach and Connect in the formation of ‘Haringey Circle’, an initiative to provide social activities and generate mutual aid amongst older people locally.

All committee members need to be able to send and receive e-mails. Those in officer roles need to have access to a computer for handling correspondence and documents – and for the treasurer and membership secretary, spreadsheets as well. At least as long as lockdown for our age group continue, access to an online meetings program like Zoom or Skype will also be needed, whether on a computer, tablet or smartphone.

Posts we are seeking to fill

Chair

  • Organise meetings and take the chair at them; define and lead agenda having consulted with Secretary and Treasurer.
  • Contribute, with the secretary and other committee members, to general leadership of the group, representation of the Forum’s voice and membership and to generating ideas for new activities such as public meetings, contacts with public bodies, and social events.
  • Be available to co-sign cheques as one of the three signatories recognised by the bank (2 out of 3 must sign).

Secretary

  • Share leadership of the organisation with the Chair.
  • Advise the Chair on preparation of meeting agendas and provide copies of the agenda to all committee members.
  • Take minutes of meetings, distribute them and archive them as an effective record of proceedings and decisions which can be clearly understood and referred to in future.
  • Report to the next committee meeting on the progress of actions and the result of decisions.
  • Deal with correspondence; write letters or e-mails as agreed at committee meetings, summarise correspondence/e-mails received at the next committee meeting and draft replies as appropriate.
  • Lead compilation of content for the newsletters which we send every two months, invite and edit contributions from other committee members and/or the wider membership.
  • Produce draft newsletter ready to check and print/photocopy, in conjunction with the Assistant Secretary or other volunteers.

(Bulk photocopying is currently done by the Public Voice office).

  • Be available to co-sign cheques as one of the three signatories recognised by the bank (2 out of 3 must sign).

Membership/assistant secretary

  • Take minutes at any meeting which the secretary is unable to attend
  • Keep records on computer of the membership list.
  • Report to committee regularly on membership numbers and progress of subscription renewals.
  • Issue membership cards and renewal reminders.
  • Oversee proof reading, photocopying and dispatch of the newsletter by e-mail and (to members without e-mail) by paper mail, with the help of the Secretary and other volunteers from the committee. (This will involve some envelope stuffing and possibly bulk e-mailing, depending on how much support we can obtain from the Public Voice office).
  • Liaise with treasurer about keeping subscription records up to date and noting payments on the membership list as the treasurer receives them or notes credits to the bank account.

Website and social media assistant

  • Research new web site content, inviting suggestions from other committee members.
  • Liaise with webmaster to mount new content and carry out updates (of events list, notices of forthcoming meetings, photos etc.) 

(Webmaster is currently a volunteer. We should like to have more web-design and updating skills within the committee, and to find someone who has the know-how to do this).

  • Explore use of Facebook, WhatsApp, Instagram etc, and also local NextDoor and similar online groups, to disseminate and promote the Forum’s activities and to bring members together.

Treasurer

  • Regularly monitor bank account online and produce very brief financial reports for committee meetings.
  • Pass information about subscriptions received to the Membership Secretary.
  • Draw up accounts for the AGM and for internal audit (we may not attain a turnover sufficient to justify external audit for many years, if ever). Accounts will sometimes also be required for grant applications.
  • Work towards setting up the Forum as a registered charity as soon as possible, probably within the next 12 months.

(This will greatly enhance our prospects of grant funding from several sources.We may ask Public Voice for support for this function.)

  • Monitor Bridge Renewal Trust circulars, press and other information sources for opportunities to apply for external grants and take the lead applications where appropriate, with help from other committee members and potentially from Public Voice.
  • Refund expense claims for stamps, meeting-place hires and other expenses which may be incurred by committee members; keep records of receipts and invoices.
  • Generally, be responsible for good management of the organisation’s finances and financial transparency; provide financial reports post-grant to outside funders where required.
  • Be the main contact person for the bank in relation to our account; receive and archive bank statements and other documents.
  • Be available to co-sign cheques as one of the three signatories recognised by the bank (2 out of 3 must sign).

Event organiser and fund-raiser

  • Take forward suggestions for public meetings, discussion meetings, AGM and social events made by the committee; identify and book venues, take the lead to organise on-the-day logistics for meetings (sound, documents, chairs, keys, posters or way signs, tea and biscuit supplies etc) with help from other committee members.

The film club, if and when re-started, will be assisted by Public Voice in these ways and also by taking bookings for the limited space in which we have film showings.

  • Suggest and carry out small fund-raising activities and collections (e.g. raffles, book swaps, cake baking etc.) – taking the lead to organise and support other committee members in a team effort.
  • Write web content relating to events and meetings, and work with web site and social media assistant to publicise.
  • Write newsletter content about forthcoming events and fund-raising activities.

Committee members

  • We are looking for people to join our committee with local knowledge, experience and passion for promoting better health and social care for or older residents in Haringey.
  • The committee represents and advisory body overseeing strategic direction and monitoring the progress of the forum.  You will be responsible for shaping the future organisation and establishing the basis for building a large local membership from all communities in the borough.

Project Manager – Haringey Circle

Salary: £30k (+ 3% pension contribution)Working hours: Full-time
Contract: Fixed term to March 2021

Location: London Borough of Haringey

Excited by new challenges and making a difference to lives of older
people?
Are you outgoing, entrepreneurial and creative, with a passion to
improve the lives of people over 50?
  • Recruiting members, organising social events and inspiring those who lack
    confidence to join social networks are key requirements of this role.
  • Haringey Circle is a new and innovative approach to reducing the social
    isolation that older people may experience through becoming disconnected from social networks and/or being challenged by crises in their lives.
  • The Circle principle is that older people can work together to develop their
    own social networks based around common interests or a desire to learn
    new things. We look forward to hearing from you.

To apply please download the Job Description, Recruitment Information, Circles Model, and the Monitoring Form:
https://www.publicvoice.london/jobs/
and send the required information to :
info@publicvoice.london
The deadline for all applications is 5.00pm on Tuesday 15th October 2019.
Kind regards. Val Val ChaggarBusiness & Performance Manager Public
Voice CIC

Email: 
val.chaggar@publicvoice.london
Tel: 020 3196 1900
Web: www.publicvoice.london
Tottenham Town Hall Approach Road LondonN15 4RX